ROWter - HELP

Please do call 01202 315 437 if you have any feature ideas, issues, feedback or just for a chat!

Or email us using Support

Overview

ROWter allows you sign out boats, set your availability, set up specific groups of people and lets you add people to boats. It has powerful notification and messaging systems for your club events and groups.

Help Videos

How to Register and Update your Details

My Settings Page

This is where you update your user settings.

You can also add dependants. IE children and family members that are not using IT.

Logout at the bottom.

The Main Header Controls

At the top of each page you will have the same header.

Click your club logo to see the Summary Page. This page has a written summary of your clubs upcoming events. With links to those events.

There are breadcrumbs showing which page you are on. In this example "MESSAGES". Next to the Bread crumbs is a drop menu to select the calendar. Only visible if you club has more then one Calendar set up. EG a second calendar for social events.

Some pages have date scroll bars to see events on different dates.

Calendar Page - Seeing what’s on for a specific day

Open by pressing the "Calendar" button.

Example month

• red line - events I am already booked into,
• green line - events I can book myself into - (you have permission and are eligible),
• orange line - events I can request to be added to,
• blue line - an event which I am eligible for but is full,
• black line - an event which I am not eligible for,
• White Border - days you have flagged youself available (you can still be added to an event even if not set).

Click on the day of interest to see or make changes. This opens the event page.

Event Page - Shows Timeline, Adding People to boats, Editing Boats

Click on any day in the calendar to open the event Page.

The Timeline

Click on the name of the boat you want to find more about or edit.

(The colour key is the same as for the calendar page.)

• white text - currently selected event - can be edited (edit form bottom of the page) if required and you have permission
• red line - events I am already booked into,
• green line - events I can book myself into - (you have permission and are eligible),
• orange line - events I can request to be added to,
• blue line - an event which I am eligible for but is full,
• black line - an event which I am not eligible for,

Adding my Availability to a Day

Press the heading: to open out the menu.

Add times to indicate your wish to be added to the appropriate activities by those involved. This is not necesary for ROWter it is merely to show your preference. If you have not done this you can still be added anyway from the list of link.

Creating ⁄ Editing an Event

The create ⁄ update event form is located at the bottom of the event Page (click a day in the calendar to open).

Select the active event to be edited by clicking on the timelines.

Any adult member can create an event.

Only the event creator or an administrator can edit the event times add people etc.

The event must be empty (you may have to empty it) to change the event times etc.

Event Name is anything you want to call it i.e. "women’s C team training". It’s just a label to let people know.

Set who is allowed (e.g. male, female, adult, junior). The default is everyone is allowed.

Member can add - set this if you want members to be able to add themselves to your event. If not set only you (the event creator) or Admin will be able to add or remove people.

Set unbookable if you don’t want the boat to be used e.g. it is going in for maintenance.

Adding a Member to an Event

First select the evnt you wish to add to or delete members from in the timeline.

There are 2 ways of selecting members to add. 1. You can select members from the list of members who have set themselves as available for the day (seen by default at the top of the page) 2. Use the link to see all registered members in your club.

Select the member from the chosen list at the top of the page. They will show a white dot when selected.

Then click the position you want them to go into the boat.

To delete select the Delete Rower button next to the boat.

Duplicate Event (every week)

You need to be admin level to perform this operation.

Press the "DUPLICATE" button at the bottom of the selected event settings to duplicate the active boat.

This will duplicate the currently selected boat every week at the same time until the end date selected in the calendar below.

You will need to cancel if you decide not to do this action in order to carry on.

If any clashes occur (with the use of the selected boat) the boat on that week will not be created.

The duplications do not contain rowers.

Once created any changes will need to be made by selecting the resulting events individually.

Messaging

When a message is sent you will receive a notification email. It will be stored in the "Message Center" page.

Message all the occupants of a boat that you manage by pressing the "MESSAGE BOAT" button.

The has messages icon in the timeline, indicates that a boat has a had messages sent to the occupants.

The message history can be seen in the messages page.

Alerts

All occupants will automatically receive an alert 1 day before your row.

All occupants will automatically receive an alert 1 hour before your row.

Messages Center - See and Manage Messages and Alerts

Send messaged to boats (select the boat in the time line first then press MESSAGE BOAT).

Send messaged to groups (open the SEND MESSAGES tab on the send message page).

Message Groups are either pre defined IE Adult, junior etc. Or can be created by Super Admin and subscribed to during registration, or using update user settings.

Administrator

As an administrator you can edit and message any boat even ones you have not created. And duplicate boats as above.

Super Administrator

Each club should have at least one Super Admin.

Super Admin can:

• Create (and remove) Admins and other Super Admins,
• Switch to any user and act on their behalf, change their login details, create boats. IE everything that user can do,
• (Once you are not trialing) Super admins get a copy of all registration emails with a link to enable new members. ROWter has this system so that only known club members can join,
• Create and delete all boats / resources and edit their names size and which calendar they apper on,
• Create Calendars. The default is water, but you can add additional IE social, gym, training, etc,
• Change Club Settings (including logo upload),
• Has access to club Widgets to add ROWter activities to other websites,
• Suspend all rowing or limit the number of rows in a specified period,
• Create messaging "Club Groups". Users can choose these when they sign up or by updating their user details.